Pawtastic Academy
A mid-size pet boarding & daycare business drowning in missed calls and manual coordination. In 60 days, one operational system turned reactive chaos into a growth engine.
The Challenge
Chapter 1
Missed calls after hours. Vaccine PDFs in DMs. No cross-site visibility.
Pawtastic was growing fast enough that ops couldn't keep up. Every evening, calls went to voicemail. Staff chased vaccine records on WhatsApp. Ownership had no live view of occupancy or revenue across the business. Growth was capped by human coordination.
The System We Deployed
Chapter 2
One dashboard. AI receptionist. Autonomous boarding.
We installed the full stack: 24/7 AI receptionist trained on their exact pricing and policies, autonomous check-in/check-out flows, integrated vaccine tracking that updates in real time from parent uploads, automated payments and waitlist management, and a single dashboard giving ownership live visibility across every property.
The Outcome
Chapter 3
60% growth. Zero missed leads. Zero manual follow-ups.
Within 60 days, revenue was up 60%. The AI handled 700+ calls per day — every single one converted to a booking, a callback, or a qualified handoff. Vaccine compliance went from a spreadsheet nightmare to a real-time system. Staff stopped coordinating and started actually caring for the pets.
"We stopped losing calls the day the AI went live. Sixty days later we're running a completely different business — from one dashboard.